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Key Features of Planning & Scheduling for Maximo

Formerly Known as Solufy's AKWIRE Solution

Same Level Hierarchy

Powerful Sorting and Filtering Down to the Task Level

For many planners and schedulers, Prometheus Planning and Scheduing for Maximo's powerful sorting, grouping, and filtering is one of the most important features to make their work faster and more effective. Even still, we’re always looking for ways to make it even more powerful. Introducing Same Level Hierarchy, which provides even more filtering and sorting capabilities on Child and Task Work Orders. Whether they’re expanded or not, Same Level Hierarchy ensures your filtering and sorting results include your Child and Task Work Orders, so your results will always show the WOs you’re looking for.

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Job Plan

Daily Work Sheet

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You won’t miss copying and pasting schedule data between Maximo and Excel. We promise.

Daily Work Sheet allows you to quickly assign the day's work orders to laborers by combining the power of Prometheus with the familiarity of Excel. Daily Work Sheet uses your Excel templates specially configured to generate work sheets populated with schedule data. The work sheets will display any assignments that have been made and can be used to make further labor assignments to WOs. Assignments made in the Daily Work Sheet are automatically reflected in the schedule, including the Gantt, and publishing will save the assignments back to IBM Maximo. Best of all, you can assign a resource to a planned job with just one click.

Appointment Scheduler

A fast, straightforward tool to book appointments at client sites.

The brand new Appointment Scheduler for the Prometheus makes it fast and easy to schedule and assign customer appointments and service calls to your clients' homes and businesses. With an Outlook calendar-style daily view and simple drag and drop functionality, you can use Appointment Scheduler to book appointments in time windows or at specific start times. With some simple configuration, you can unlock more powerful features. Appointment Scheduler is purpose-built to tackle the unique needs of organizations that schedule customer appointments.

Simplified UI Roles

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The right roles for the right users.

Prometheus' simplified User Interface Roles make it clear and straightforward to create profiles for different users. UI Roles will change the context of what your users can see and do, not only limiting and granting permissions to the appropriate people, but also hiding the menus they don’t need making the tool that much easier to use and learn. Fully configurable to your needs, Simplified UI Roles ensures everyone has the right level of access and sees only the options and actions that are appropriate for them.


The power of Prometheus with the convenience of the cloud.

Is your installation of IBM Maximo on the cloud? Rest easy, because with REST, Prometheus supports hosted installations of Maximo. REST means that Prometheus and Maximo can communicate securely over HTTPS, by utilizing the same architecture you already use to connect to your Maximo environment.


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Quit worrying. Be confident that you’re working with the latest IBM Maximo data.

With the Listener, Maintenance Planners and Schedulers never have to worry that they don’t have the latest Work Orders from IBM Maximo. Listener works hand-in-hand with Prometheus by notifying you of changes in Maximo for WOs that aren’t currently in your schedule (such as new or edited Work Orders, etc.). Listener will let you know when data matching your schedule’s criteria is added or changed in Maximo – no need to publish or refresh. You’ll only be alerted for valid updates to Maximo that are relevant to the schedule you’re working on.

Task Elasticity

Tired of splitting your WOs just to get an accurate heatmap?  Not anymore.

Some jobs just can’t be completed in one day. When a task spans over multiple days, Task Elasticity automatically splits the workload of a task without actually splitting that task – that’s right, without creating extra assignment records in Maximo. Task Elasticity virtually splits the work based on the shift and availability of the resource assigned. Just another way Prometheus Routine Maintenance tackles the real scenarios Planners and Schedulers face every day, simplifying their work.

Excel Reporting

Have your cake and eat it too – or in this case, have you Excel template and your Prometheus data.

Prometheus Routine Maintenance Excel Reporting allows you to create Prometheus reports and sub-reports that push the results of your query into a Data worksheet in a preconfigured Excel template. The Excel template can have anything that Excel supports, like charts, cell formatting and complex formulas; Prometheus is just feeding the data.

Custom Sorting

Your data isn’t simple. Why should you be limited by simple features?

Using Prometheus' custom sorting feature, you can quickly and easily save how columns sort their data. If your WO Status flow goes from WAPPR, APPR, WSCH and SCHED why should your WO Status column be sorted in any different order?  Simply specifying W, A, WS, S in the custom sorting setting is all you need.  Yup, that’s simple!

One-Click Scheduling

Drag & Drop is so 1980. Welcome to the future.

Save countless hours of scrolling left or right with our lightning fast one-click scheduling feature. Just hold down a hot key and click on the date you want. Boom. You’ve just scheduled a WO. Don’t blink; you’ll miss it. One-click scheduling works even if the WO bar isn’t in the visible area.

One-Click Assigning

Assign Work Orders to labor resources in one click. Why should it take any more?

In the Daily Work Sheet tab, you can automatically assign Work Orders to maintenance workers simply by clicking in the cell where the maintenance Work Order and the labor resource intersect; this automatically assigns the craft hours to that resource. Similar functionality is also available in the Gantt, from the Custom Assignment pane.  What are you going to do with all that extra time you’re saving?

One-Click Filtering

One click is all it takes to hone in on exactly what you want to see.

Who knew one click could be so mighty? With Prometheus' exclusive one-click filtering, you can quickly retrieve the work orders for a specific resource on a specific day with one click. Need to quickly see why you are over-allocated for the electrical craft on Tuesday? Simply click in the cell in the heat map to retrieve the WOs for that craft on that day. It’s that fast and that simple.

Display Calculated Fields on the Gantt

Planning and scheduling can be complex. Your job doesn't have to be.

Limiting yourself to only the data coming out of a table is rarely sufficient in this complicated world of planning and scheduling. You’ll become drastically more efficient if you can not only display results from complex formulas, but also sort, filter and/or group on that calculated data. And that’s why we’ve supported this since Day One. Prometheus supports calculated fields to simplify the complexity of working with Maximo.

Specialized, Configurable Functions to Calculate Work Prioritization

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Unbiased, repeatable, simple: work on the right things at the right time.

Not all work is created equal. With conflicting deadlines and limited resources, it can be hard to tell which work should take precedence over others. You can easily configure Prometheus to help you prioritize work by producing an ordered ranking. Worried your tech skills aren’t up to snuff? Don’t be! Prometheus is easy to configure – even if you don’t consider yourself a computer whiz.

Update Work Order Data Directly From the Gantt

Your data isn’t perfect? You can fix it.

Based on your user rights, you can edit work order data directly from the Gantt; change the description, worktype, priority, supervisor, etc.  There’s even dropdown lists when relevant to help you enter valid data. Simply put the Gantt into edit mode, make your changes and publish back to Maximo.  No need to hyperlink to Maximo, you can do it all from within Prometheus.

Mass Editor Control

Mass edit work orders and move on with your day.

The Mass Editor Control (MEC) allows you to make edits to multiple fields and/or multiple work orders at once. You can set entries, clear, find and replace, append, and copy entries in bulk. Apply your changes to all WOs, to the current filtered list or to the selected rows.  Because nobody’s got time to make edits one by one anymore.


The truth is in the numbers.  Easily answer the hard questions.

The Metrics for the Prometheus module calculates approximately 50 different metrics for your schedule and based on grouping within your schedule, such as by Supervisor or Crew. You can create key performance indicators based on metrics captured over past months/years or view your current metrics in real-time.  Common metrics that are reported on include: Schedule Compliance, number of Break-in/Break-out WOs, PM compliance, backlog hours, and more. So, stop going on gut feeling and get the indisputable evidence to help you make more strategic decisions, prioritize effectively, and to optimize your maintenance operations.


Identify what’s breaking your schedule and why.

Use the Compliance for Prometheus to capture Break-ins and Break-outs for your locked schedule. You can track any deviations from your week’s work plan and easily generate reports that explain what (or who) is breaking your schedule, how frequently, and why.

Export to Excel

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Copying and pasting data into Excel sheets is a thing of the past. Let it go.

You can export your schedule to Excel with the click of a button. Choose your layout, groupings and date range (or any combination thereof), hit the Excel button, and export your schedule – that’s all there is to it! You’ll notice that all your groupings, formatting, colors, fonts, etc. have been preserved in Excel, even with multi-Gantts layouts.

Export to Outlook

Fill up your crew’s calendars with this week’s work schedule in just a couple of clicks.

With the Export to Outlook, you can export your schedule to any Outlook calendars you have access to. And this isn’t an all-or-nothing export: you can filter which work orders to include based on numerous criteria such as date range or by maintenance technician. You can export to one master calendar that everyone has access to, or export to individual calendars based on work order assignment; whatever works best for you.

Resource Heatmaps

More than just nice looking colors.  Instant feedback on your resources workload.

Not very good in math?  Don’t worry, let our heatmap instantly do those tedious calculations for you all in real-time as you modify your schedule. The Resource Availability heatmap displays the available hours remaining on a particular day/week/month/year. The Resource Workload heatmap shows the hours of work scheduled for a particular period.

Split Assignments

Face it: Sometimes you just can’t avoid it. Splits are inevitable.

When a WO needs to be done in non-adjacent periods or you simply want to distribute the work to multiple people, Prometheus has numerous ways to split work orders – all of which are simple and effective. You can split a WO based on the schedule’s default shift hours, based on user-specified hours, or based on the assigned labor/crew availability.

Ctl-T to Scroll to Today's Date on the Timeline

It's as simple as…well…Ctl-T.

Use this handy shortcut to scroll to today’s date on the timeline. No more manual scrolling and searching. You’ll wonder how you ever lived without it.

PS: Today's date is easy to spot, because we highlight it in blue for you. You're welcome!

Undo/Redo Support

Oops! Made a mistake? Fix it on the fly and keep going.

Our Undo and Redo support make it simple to undo or redo most of the changes you make in Prometheus Routine Maintenance. You can even undo or redo multiple actions at once.  A basic and standard feature you say?  Yup, that’s why it’s been there pretty much since the beginning.

Powerful Sorting, Grouping and Filtering

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It's your data. Arrange it the way that works best for you.

Sort On and/or Group By any number of columns. You can also apply filters to an unlimited number of columns in the Gantt using a powerful Excel-like filtering control to easily pick the values or data range you want. Select from the drop-down list or make custom selections. Plus, the Gantt offers some very useful columns like LaborAssigned and RequiredCrafts that you can use to sort or filter on to show, for example, only the WOs assigned to a specific labor resource, or WOs that require a certain Craft.  Anything to make you more efficient.

Did you know we have almost 50 different Prometheus Gantt columns that make your Planning and Scheduling efforts more efficient? No need for applause; we know it’s awesome.

Timeline Filtering

When date filtering gets too complicated, skip the headache and try this instead.

You can easily filter your timeline to display the work for a specific date or time period. Simply click the timeline header and the Gantt will instantly be filtered to display only the items that fall within that time frame. Holding down shift or control enables you to select more than one day, week, or month.

Powerful Rescheduling Menu

Rescheduling happens. So, it shouldn't be a hassle.

We make rescheduling easy with convenient tool tips that appear when you move a Gantt item to a desired date. Reschedule one or multiple schedule items effortlessly. Within the Reschedule menu, standard choices (such as today, tomorrow, next Monday, etc.) are there at your fingertips, but you can also specify dates yourself. You also have the option to reschedule immediate children or all descendant WOs to the same date as the parent. You can even reschedule non-filtered rows, selected rows/items, or your entire schedule by any numbers of days, weeks, or months you choose.  A powerful menu, made easy.

Auto-Assign Resources

50 Work Orders to assign now? Click. Done.

Auto-Assign makes it faster and easier to assign resources to work orders. It works in a variety of ways. Users can Auto-Assign by selecting work orders in the Gantt and clicking on the desired resources or by selecting the resources and clicking on the work orders in the Gantt. The Auto-Assign can also replace existing assignments.  When multiple resources are selected to be assigned to multiple work orders, Prometheus will automatically load balance the workload amongst them.  Makes you want to start assigning at the labor level, doesn’t it!

Configurable Data Selection Queries

If it can be loaded with SQL, it can be displayed in the Gantt.

Using the power of SQL, Prometheus can be configured to load exactly the data you need to see in your schedule.  When creating a schedule, you can select the desired data selection query from a preconfigured drop-down list. If you need to see Work Order Tasks in your schedule, no problem! There’s a data selection query for that. Don’t need Tasks? There’s a query for that too. Need to bring fields from other tables than the WO table? Consider it done. Why force your users to load or not load the Tasks for a given WO? They’re grown-ups; let them decide.

Print From Daily Work Sheet

A small but mighty addition.

We added the print function so that you can print directly from the Daily Work Sheet tab in Prometheus Routine Maintenance, with options to print just the active sheet or the entire workbook. And don’t worry about formatting; your Excel page setup template will be applied. So, go ahead, hit print!

Easily Manage Resource Availability in 2 Clicks

It’s so easy to use, you’ll (almost) want to give them more vacation!

Prometheus' innovative exceptions tool bar and hotkeys make it fast and easy to enter common calendar exceptions on the fly. For example, in just two clicks, you can enter a worker’s vacation – from a couple days off, to a couple of weeks; select the time range with your mouse and click on the vacation button, or press ‘v’, yes it’s that simple!  No more manual data entries for each day of vacation.

NEW: Asset/Location Calendar Overlays

Having the visibility you need to manage uptime/downtime shouldn’t be a pain.

Wouldn’t it be nice if there was a fast, easy way to see your asset or location availability in your Gantt? It’s your lucky day, because now there is. Prometheus data sources allow you to logically group and manage your asset or locations exceptions in our user-friendly Prometheus module – then watch as it seamlessly updates your Gantt to give you the visibility to schedule with confidence.

You can now quickly see which assets or locations are operational or offline and easily determine when work should be scheduled,  without wasting time trying to manage availability in a table rather than a visual calendar.

Add Notes to Your Calendar Exceptions

Having a hard time remembering what all these exceptions are for? Add notes.

When properly configured to support this, you can easily add notes to your calendar exceptions. Select one or multiple exceptions, press Enter and type in the desired note... that's it.

Manage Availability by Shifts

Day, evening and night shifts, no problem.  Easily manage your shift rotation.

Standard scheduling tools allow you to view your resource’s hours – and that’s it. But what if you need to manage resource availability a different way? For many, it means another Excel spreadsheet. The makers of Prometheus know that planners and schedulers need dynamic, flexible tools that work the way they do. In this view, you can see and easily manage your resources’ shift rotations – you can still export your data to Excel with all the color coding, but no longer have to manage it there.

Manage Availability by Crews

Manage your resources by crews – without relying on Excel.

Too many planners and schedulers have been stuck when it comes to managing crew rotations. Their best option was to manage it in Excel – even though Maximo doesn’t communicate with Excel. Not anymore. With Prometheus, you can manage resource availability by crew directly in the Prometheus application (Don’t worry, you can still export it to Excel if you want to!)

Assign Resources to Multiple Shifts

A tool that can handle what shift work is really like.

Your planning and scheduling tools should be powerful and flexible enough to respond to the realities you encounter every day on the job. Why is it then that so many Planning and Scheduling solutions only allow resources to be assigned to one shift at any given time? It makes no sense. Prometheus allows you to assign resources to multiple shifts. Finally, a tool that fits the way your organization works.


Set recurring events and work orders in a flash.

Just as you can set up recurrences in your Outlook and other calendar, you can set up recurring events in Prometheus. Simple right click and make selections from the Date Recurrence box. Simple. Effective.

Export to Outlook

Export Prometheus data to your Outlook calendars in just a couple of clicks.

With the Export to Outlook, you can export Prometheus Routine Maintenance data to any Outlooks calendars to which you have access. You can filter or select which exceptions to include in your export based on a selection list, filtering by date range, or choosing from the maintenance technicians to whom work is assigned. Ya know, in case your highly dedicated team needs to be reminded when they’re on vacation!

Side-by-Side Comparison

Better analysis = better job plans = better scheduling.

Compare work order job plan estimates and actuals over a specified period of time side-by-side in one convenient screen. Use this flexible tool to improve the accuracy of your job plans, and ultimately help your maintenance workers achieve better wrench time. Plus, you can adjust the Job Plans as needed right there in the module– your changes will write back to Maximo. That’s right; no more queries, exports, pivot tables or record-by-record updating. Do it all with Prometheus and gain back your time!

Data Sources

Pre-defined queries help you analyze your data faster.

Maybe you’re not a query-master. Maybe it takes a while for your DBA to get back to you. Well, let your query woes be a thing of the past. With Prometheus' pre-defined queries, you can easily find common scenarios – without struggling to write the query. Do you need to see which job plans had an average variation of greater than 20% actual duration over planned duration? You got it! Want to see job plans that have planned labor records with zero hours? Done! What about job plans that have never been referenced on a WO? There you go. Pre-defined queries mean you can find the job plans you need fast to review and update your data.

User-Friendly Interface

You’ll know it like the back of your hand in no time flat.

Powerful options and capabilities shouldn’t be overwhelming. Prometheus was designed by real maintenance planners and schedulers to be intuitive, streamlined, and easy to use. As such, you can work with all that data—just faster. Prometheus takes user-friendliness to a whole new level with bulk editing capabilities that will save you from tearing your hair out with repetitive  work. You’ll gain exponential efficiencies modifying multiple job plans at once – and don’t forget about that handy side-by-side view of the estimated work time and the average actual work time.

Bulk Job Plan Revision

Why do the same work 1,000 times when you can do it once and be done?

In other solutions, you can only edit job plans on a record by record basis. But you don’t have all year to do that – so use Prometheus instead. If your job plans are new or in “pending revision” status, you can edit multiple job plans at once. And with every revision, there’s a record of who revised it, the reason why it was revised, and the date of revision. Worried that not everyone on your team should have the capability to mass revise job plans? The security permissions are configurable, so only those who need this ability will have it. We got you.

Bulk Job Plan Editing

Ain’t nobody got time to edit individual records.

Manually updating one record at a time is painful – for everyone. That’s why we developed Job Plan to have bulk editing features, so that you can make the changes you need in a couple of quick clicks and then move on to other things. Because your time is precious, and we get that. Let’s say you have a Supervisor who’s been promoted: yay! But you’ve got a ton records where that Supervisor is assigned. In other tools, you’d be manually assigning a new supervisor to each record, one at a time (and probably falling asleep at your desk due to crushing boredom and inefficiency). Luckily for you, with Job Plan, you can bulk update all those records in one go.


Because better insights mean you can improve maintenance performance.

In today’s fast-paced world, it’s more important than ever before to cut back on waste and inefficiency. The easiest way to do that is to analyze your numbers, spot the discrepancies and see where there’s room to make improvements. Queries in Prometheus can help you get the data you need to review and optimize your job plans. In certain queries, you can search for any job plan with variation greater than 20%. Aside from just showing an average, you’ll also see the factor of the percentage, percentage difference, the minimum and maximum average durations, and more. You can easily identify the outliers and determine how to optimize for increased efficiency.

Single-Click Status Updates

The title says it all; update a job plan’s status in one click. One!

Traditionally in other job plan tools, if you want to change the status of a job plan, you’d be prompted with a dialog box, where you’d need to select an action and select a new status from a dropdown, and provide an optional memo. And you’d have to do that record by record, one at a time. UGH! If you don't need to provide a memo for your status change, our shortcuts can streamline your job plan updates for some of the most common status changes. You can activate, inactivate and cancel a job plan (or multiple job plans) with just one click.

Powerful Sorting and Filtering

The power to control what’s on your screen. See what you want, and none of what you don’t.

Prometheus is built on a foundation of powerful grouping, sorting and filtering – because it’s one of the most important features that helps planners and schedulers succeed. You can sort and filter on anything you bring in at any level, including any columns to which you’ve added calculations.

Create Layouts

Set up your screen just the way you like it.

Depending on the type of data you’re working with, you may need to see the data differently. That’s what layouts are for: getting you the view you need, without having to set it up over and over again. Simply arrange the screen to fit your preferences, adding, resizing, and rearranging columns. When you’re all set, save your layout. You can save layouts for each set of data and set a default layout that loads automatically when you open Prometheus.

Export to Excel

Export to Excel in a flash

Love Job Plan but still need to work with Excel too? Never fear. You can export to Excel with the click of a button – and preserve all the formatting of your layout. Yup, it really is that easy and it really is that awesome. We aim to please.


We look forward to learning about your asset management needs and opportunities, simply fill out the form below to schedule a personalized demo.
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