EAM FOR HIGHER EDUCATION & RESEARCH

Your Campus.
Your People.
Your ERP.
Working Smarter.

25+ years serving higher education
and research institutions

What you’re up against

Short maintenance windows and logistical challenges

Diverse assets with varying maintenance requirements

Continuous expansion of campuses to meet growing needs

Supply chain shortages and delays in getting parts

Delivering improved asset performance
and operational efficiency.

Our integrated EAM software helps operations managers solve boots-on-the-ground challenges while making your assets and ERP more productive.

prometheus higher education asset management software

Built for the whole campus.

Our modular technology works everywhere your teams and assets do. You’ll solve problems and modernize processes systematically, across one facility or all of them.

higher education asset management software

An easier, more flexible way to plan and schedule maintenance

To keep your campus and research facilities well maintained, you need solid maintenance processes to ensure issues are addressed proactively.

Planning & Scheduling Asset Performance Management Shutdown, Turnaround & Outage Mobility

Get complete control by integrating safety processes

To ensure safety for faculty, staff, and students at all times, you need maximum control and visibility of your permitting and safety management.

Electronic Permitting Process Safety Management

asset management software for universities

Cohesively manage all stages of capital projects

To add and update campus facilities, you need centralized capital projects management processes to manage each phase of execution and keep things on track.

Contractor Management Construction & Commissioning Management Reporting & Analytics

prometheus asset management software for universities

An easier way to cleanse and govern asset master data

To address data silos formed by disparate facilities, a consistent data governance solution is needed to enable you to create a standardized and accurate master data foundation across your asset management processes.

Master Data as a Service SAP Master Data Governance

Prometheus Planning & Scheduling speaks for itself. Once people start using it and they see how powerful and easy-to-use its, they wonder how they ever lived without it.

—Jim Hatch

Facilities Manager

Case Study

Have questions? Let’s talk!

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Frequently asked questions

What are examples of assets in higher education asset management?

In Higher Education & Research Institutions, Enterprise Asset Management (EAM) covers a wide range of assets including buildings, HVAC systems, laboratory equipment, IT infrastructure, transportation fleets, and energy systems. Other critical assets include campus utilities, research apparatus, and teaching technologies. Proper management ensures the longevity of these assets, reduces operational costs, and improves sustainability efforts.

What are the asset management features for universities and colleges that Prometheus Group Offers?

Prometheus Group offers universities and colleges asset management features such as maintenance scheduling, work order management, and real-time asset tracking. Our solutions optimize campus facilities, streamline energy and utility usage, and ensure compliance with safety regulations. With mobile access, staff can efficiently manage building systems, HVAC, and research equipment.

What are the benefits of using Prometheus Group for higher education asset management?

Prometheus Group's enterprise asset management software enhances operational efficiency, reduces downtime, and extends the lifecycle of critical assets in higher education and research institutions environments.

Why is asset management important for universities and research facilities?

Asset management is vital for universities and research facilities to optimize asset use, reduce costs, and ensure continuous access to critical resources like lab equipment and facilities. It helps prevent costly downtime, supports compliance with safety and regulatory standards, and enables better budget planning by tracking asset lifecycles. For research institutions, proper management ensures that expensive tools are maintained and available for scientific work, which is essential for securing grants and funding. Additionally, it supports sustainability initiatives by tracking energy use and asset disposal, while minimizing risks related to asset loss or damage. Effective asset management ultimately enhances operational efficiency and supports the core missions of education and research.

What are the key challenges in asset management for educational institutions?

Universities and colleges face complex asset management challenges, including limited budgets, aging infrastructure, and evolving compliance requirements. Additional obstacles include data silos, lack of centralized systems, and the difficulty of balancing operational needs with academic priorities. Overcoming these challenges requires a scalable, integrated approach to higher education asset management that supports transparency and long-term planning.

How can educational institutions ensure compliance with asset management regulations?

To remain compliant, institutions must establish clear asset policies, conduct regular audits, and maintain up-to-date documentation on asset status and usage. Leveraging education asset management software—like Prometheus Group’s—can help automate recordkeeping, flag risks, and streamline regulatory reporting. Training staff and staying informed about evolving safety and financial regulations are also key to ensuring ongoing compliance.

What are some best practices for effective higher education asset management?

Best practices include implementing a centralized EAM system, scheduling routine inspections, and developing preventive maintenance strategies. Involving stakeholders—such as facilities teams, researchers, and IT staff—helps align asset decisions with institutional goals. Additionally, higher education institutions should regularly analyze asset performance data, revisit lifecycle plans, and prioritize investments based on long-term value, risk, and academic impact.