EAM Software FOR HIGHER EDUCATION & RESEARCH

Your Campus.
Your People.
Your ERP.
Working Smarter.

25+ years serving higher education
and research institutions

Higher education & research asset management challenges

Short maintenance windows and logistical challenges

Diverse assets with varying maintenance requirements

Continuous expansion of campuses to meet growing needs

Supply chain shortages and delays in getting parts

Built for the whole campus

Our modular technology works everywhere your teams and assets do. You’ll solve problems and modernize processes systematically, across one facility or all of them.

Equipment record created

Accurate Equipment Record Management

Maintaining HVAC systems, electrical infrastructure, and laboratory equipment requires accurate asset data. A master data management system ensures accurate equipment records, part details, and maintenance history, reducing time spent searching for information. Integrated with your EAM system, it eliminates errors, identifies obsolete inventory, and streamlines maintenance, maximizing uptime, extending asset lifecycles, and cutting MRO costs.

Data Sheet: Prometheus Master Data as a Service Whitepaper: The Business Case for Asset Master Data Quality in Asset Intensive Organizations Webinar: Master Data and Bill of Materials: Best Practices for Asset-Intensive Industries

Maintenance request initiated

Streamlined Maintenance Requests

Facility teams need to respond quickly to maintenance issues across classrooms, dorms, gyms, libraries, and dining halls. A mobile maintenance work management system enables staff to initiate requests instantly, eliminating duplicate data entry and ensuring up-to-date information. With real-time EAM integration, technicians can access asset details online or offline, improving response times and keeping campus operations running smoothly.

Whitepaper: Optimize Enterprise Asset Management with Mobile Data Sheet: Prometheus Mobility Webinar: Successful Roadmap to Mobile Asset Management Adoption

Project request received

Enhanced Captial Project Management

Managing capital projects across a campus requires careful planning and coordination. A capital project and portfolio management system streamlines requests, ensuring accurate workflows and seamless integration with project and EAM systems. This enables teams to standardize reporting, track project progress in real time, and prioritize strategic investments to enhance campus infrastructure and amenities.

Data Sheet: Prometheus Project & Portfolio Management Webinar: Strategic Project Selection: Ensuring Every Project Propels Your Organizational Vision Webinar: Getting Your Capital Project Information in One Place

PSSR documents transferred

Optimized Handover Management

Managing construction commissioning at a university campus requires precise documentation and coordination. A commissioning and handover system simplifies PSSR document transfers, ensuring smooth project progression with clear instructions and milestone tracking. With built-in reporting and defined workflows, teams can improve timeline adherence, reduce administrative burdens, and complete projects on time while keeping costs down.

Webinar: How McDermott Reduced Costs and Increased Efficiency of Projects Webinar: Overcoming the Capital Project Information Handover Conundrum Blog: Strategies to Eliminate Rework in Construction, Commissioning, Completions, and Handovers

Work order assigned

Efficient Work Order Management

Higher education institutions rely on well-maintained facilities to support students, faculty, and research. A maintenance planning and scheduling system ensures work orders are assigned efficiently, reducing delays in classroom repairs, lab equipment servicing, and dorm maintenance. By optimizing resources, improving schedule compliance, and enhancing asset reliability, the system keeps campus operations running smoothly with minimal disruption.

Case Study: Cornell University Streamlines Scheduling to Save Funds Blog: Prometheus GWOS-AI (Planning and Scheduling) at the University of Delaware Checklist: Planning and Scheduling Requirements

Benefits of higher education & research asset management software

Our integrated EAM software helps operations managers solve boots-on-the-ground challenges while making your assets and ERP more productive.

higher education asset management software

A more flexible way to plan and schedule maintenance

To keep your campus and research facilities well maintained, you need solid maintenance processes to ensure issues are addressed proactively.

GWOS-AI (Planning & Scheduling) RapidAPM (Asset Performance Management) Shutdown, Turnaround & Outage Mobility

Get complete control by integrating safety processes

To ensure safety for faculty, staff, and students at all times, you need maximum control and visibility of your permitting and safety management.

Electronic Permitting Process Safety Management

asset management software for universities

Cohesively manage all stages of capital projects

To add and update campus facilities, you need centralized capital projects management processes to manage each phase of execution and keep things on track.

Contractor Management Construction & Commissioning Management Reporting & Analytics

prometheus asset management software for universities

An easier way to cleanse and govern asset master data

To address data silos formed by disparate facilities, a consistent data governance solution is needed to enable you to create a standardized and accurate master data foundation across your asset management processes.

Master Data as a Service SAP Master Data Governance

Prometheus GWOS-AI (Planning & Scheduling) speaks for itself. Once people start using it and they see how powerful and easy-to-use its, they wonder how they ever lived without it.

—Jim Hatch

Facilities Manager

Case Study

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Frequently asked questions

What are examples of assets in higher education asset management?

In Higher Education & Research Institutions, Enterprise Asset Management (EAM) covers a wide range of assets including buildings, HVAC systems, laboratory equipment, IT infrastructure, transportation fleets, and energy systems. Other critical assets include campus utilities, research apparatus, and teaching technologies. Proper management ensures the longevity of these assets, reduces operational costs, and improves sustainability efforts.

What are the asset management features for universities and colleges that Prometheus Group Offers?

Prometheus Group offers universities and colleges asset management features such as maintenance scheduling, work order management, and real-time asset tracking. Our solutions optimize campus facilities, streamline energy and utility usage, and ensure compliance with safety regulations. With mobile access, staff can efficiently manage building systems, HVAC, and research equipment.

What are the benefits of using Prometheus Group for higher education asset management?

Prometheus Group's enterprise asset management software enhances operational efficiency, reduces downtime, and extends the lifecycle of critical assets in higher education and research institutions' environments.

Why is asset management important for universities and research facilities?

Asset management is vital for universities and research facilities to optimize asset use, reduce costs, and ensure continuous access to critical resources like lab equipment and facilities. It helps prevent costly downtime, supports compliance with safety and regulatory standards, and enables better budget planning by tracking asset lifecycles. For research institutions, proper management ensures that expensive tools are maintained and available for scientific work, which is essential for securing grants and funding. Additionally, it supports sustainability initiatives by tracking energy use and asset disposal, while minimizing risks related to asset loss or damage. Effective asset management ultimately enhances operational efficiency and supports the core missions of education and research.

What are the key challenges in asset management for educational institutions?

Universities and colleges face complex asset management challenges, including limited budgets, aging infrastructure, and evolving compliance requirements. Additional obstacles include data silos, lack of centralized systems, and the difficulty of balancing operational needs with academic priorities. Overcoming these challenges requires a scalable, integrated approach to higher education asset management that supports transparency and long-term planning.

How can educational institutions ensure compliance with asset management regulations?

To remain compliant, institutions must establish clear asset policies, conduct regular audits, and maintain up-to-date documentation on asset status and usage. Leveraging education asset management software—like Prometheus Group’s—can help automate recordkeeping, flag risks, and streamline regulatory reporting. Training staff and staying informed about evolving safety and financial regulations are also key to ensuring ongoing compliance.

What are some best practices for effective higher education asset management?

Best practices include implementing a centralized EAM system, scheduling routine inspections, and developing preventive maintenance strategies. Involving stakeholders—such as facilities teams, researchers, and IT staff—helps align asset decisions with institutional goals. Additionally, higher education institutions should regularly analyze asset performance data, revisit lifecycle plans, and prioritize investments based on long-term value, risk, and academic impact.