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Planning & Scheduling

Prepare, execute, and track maintenance planning and scheduling strategy

Planning & Scheduling

Prepare, execute, and track maintenance planning and scheduling strategy

The Prometheus Planning & Scheduling module is a core part of the Prometheus Platform. Designed as a web-based, graphical planning and scheduling tool to assist maintenance teams with work order management, it has since expanded its suite of maintenance management software solutions to include preventive maintenance, inventory and materials management, and shutdown, turnaround, and outage scheduling (STO). It's an out-of-the-box solution that streamlines and enhances maintenance processes with applications that fully integrate with your ERP, EAM, or CMMS such as SAP, Oracle, and IBM Maximo. Organizations can maintain a single source of truth for data while providing complete mobility to its workforce.

The user interface and experience of the Planning & Scheduling solution were designed with the end-user in mind. Browser-based features, intuitive functions, and the ability to use our solution on any device ensures that users can still maximize productivity on and off-site. Use Prometheus Planning & Scheduling to develop a more responsive and proactive maintenance strategy for your organization.

SAP Certified Integration with SAP S/4HANA LogoIBM Business Partner LogoOracle Partner Logo

Prometheus Planning & Scheduling for SAP provides organizations working within an SAP environment with the EAM maintenance software tools and resources needed to support planners and schedulers with work order planning and execution. It fully integrates with your system of record to keep a single source of truth for your data. A graphical scheduler, shortcuts to saved searches, quicker and more effective work packages, and planning enhancements maximize your planners’ and schedulers’ efficiency and effectiveness on the job and leads to a stronger preventive maintenance program.

Click the headlines below to learn more:

Dashboard

Easily standardize your process and configure the user interface to only include the buttons and forms pertinent to a specific role or user.
  • Set permissions to view another user's Dashboard in the event that a different technician or team need to take on additional work.
  • Create easy-to-use dashboards and workflows in a single screen that connects with SAP in real time.
  • Switch between screen layouts easily.
  • Save a default screen for each user.
  • Interactive quick-lists allow you to easily view targeted data with the ability to drill down to individual records or reports.
  • Gain graphical insight on metrics at a glance.
  • Quickly link to any business application utilized.
dashboard module screenshot

Scheduler

Take control of your planned work with a user-friendly graphical scheduler.
  • Drag and drop functionality with graphical Gantt chart scheduler.
  • Leverage mass change functions.
  • Utilize auto-leveler when viewing schedule.
  • Real-time sync with SAP.
  • Follow straightforward steps to assign tasks to a team or team members.
  • Compare maintenance schedule with production availability to ensure both departments are aligned.
  • Perform many other value-added scheduling functions against a schedule with live feedback for capacity consumption and tool/equipment usage.
weekly scheduling spreadsheet view planning & scheduling screenshot

Order Planner

Order planner moves you from the built-in graphical user interface in SAP to the web-based interface of the Prometheus Platform to view and plan work orders.
  • Optimized and simplified user interface (UI) keeps only the most relevant pieces of information to the user when completing a job or task.
  • Work order management system for planning, editing, and creating work orders provides full transparency into maintenance and operations workflows.
  • Access to additional planning enhancements and tools to better support your maintenance strategy.
Order to Task List screenshot

Work Package Manager

A work order system that quickly compiles all documents required to complete a work order for teams to access on or off-site.
  • Select/deselect/auto-select documents to be printed in the work package.
  • Ability to select a mobile delivery option.
  • Include digital signatures and custom watermarks.
  • Auto-collate documents and packages as one PDF or print job.
  • Generated work packages individually or in bulk.
  • Automatic consolidation of all documents eligible for print.
Order planner screenshot

Order to Task List & BOM

Strengthen your work order process by building work templates, and keeping your equipment maintenance data up to date.
  • Reduce free-text spending.
  • Copy planned work order to task list templates.
  • Retroactively update BOMs to maintain accuracy and consistency.
  • Streamline and template work order information to provide an easy transfer of knowledge between workers.
Order to BOM view screenshot

Warranty Tracker

Submit successful warranty claims that contribute hard dollar savings directly to your bottom line.
  • Recover or avoid maintenance costs by ensuring that in-warranty repairs are reimbursed.
  • Achieve budget targets for maintenance with improved visibility and tracking.
  • Increase uptime, improve equipment design, and strengthen supplier relationships.
  • Automatically flag work orders that are under warranty and review and submit claims.
  • Track and identify resources by item or asset level, then monitor activity through the warranty expiration date.
warranty tracker screenshot

Material Shopping Cart

Save time finding parts and reduce free text spending with advanced multi-word, multi-field search.
  • Save time finding parts and reduce free text spending.
  • View material or supply prices and availability before selecting.
  • Retrieve material master numbers through an advanced multi-word, any-order search.
  • Search for line items based on multiple criteria including long text descriptions and characteristics.
material shopping cart screenshot

IIoT

The IIoT engine connects your real-time sensor data with your ERP, EAM, or CMMS and makes the data actionable, enabling Reliability Centered Maintenance (RCM) as well as predictive maintenance tactics. You control what actions to take when an event occurs within your system.
  • Integrated dashboards connect reliability and maintenance teams with asset insight.
  • Two-way/Read and write integration keeps both systems up to date and provides vital connections for advanced analytics.
  • Escalating workflows make sure you never create a duplicate work order or object in your SAP, Maximo, or Oracle system.
  • Maintenance Status indicator prevents workflows from being initiated when the asset is down for planned maintenance.
  • Templated CMMS Actions make it easy for a
    front-end user to manage your integration.
industrial internet of things screenshot

Available SAP
Add-ons

Material Availability
Coordinator (MAC)

Bridge the gap between maintenance, procurement, and the warehouse by aggregating the status of all materials and automatically apply status updates.

desktop screen design icon

Extended
Functionality (XF)

Take scheduling to the next level with simulation mode, real-time reports, work progression, and progress tracking.

Preventive Maintenance Manager (PMM)

Make better decisions around scheduling by migrating preventive maintenance plans and routine maintenance work orders onto one scheduling board.

Shutdowns, Turnarounds,
& Outages (STO)

Schedule shutdowns, turnarounds, outages, and other capital projects directly into SAP and onto one scheduling board using advanced scheduling add-ons.

Warranty
Tracker

Successful warranty claims contribute hard dollar savings directly to your bottom line.

Budget
Management

Take true control of your budget with a solution designed for asset and maintenance management.

Prometheus Planning & Scheduling for Maximo offers an out-of-the-box solution that streamlines maintenance processes, manages internal work order system, and increases the functionality of your Maximo work order system. The solution includes tools to improve and enhance every stage of the maintenance workflow, all while keeping a single source of truth within Maximo.  

Made up of four core modules, organizations working within a Maximo environment gain increased visibility into the maintenance planning and execution process. This includes tools to manage daily and weekly routine or preventive maintenance, resource availability, job plan refinement, time capture, and shutdowns, turnarounds, or outages within IBM Maximo.

Click the headlines below to learn more:

Prometheus Dashboard

Dashboard enables you to configure your Planning and Scheduling home screen to view high level details all at once and quickly drill down into each.
  • Configure widgets and save defaults by user for intuitive layouts.
  • Link to queries, lists, and more in your Maximo system or 3rd party tools.
  • Launch your Maximo directly from Dashboard.
  • Gain access to an unlimited number of dashboards per user.
  • View your web-based dashboard on any connected device even in the field. 
  • Preview metrics in a straightforward graphical layout and drill down if needed.
  • Hover on items for more information or click into individual modules to view work orders and reports.

Graphical Scheduler

Comprehensive planning and scheduling tool in an easy-to-use graphical format. Scheduler will not interfere with Oracle performance regardless of data set size.
  • One-click scheduling, assigning and filtering.
  • Real-time sync with Maximo.
  • Intuitive interface to handle calendar exceptions and shift/crew schedules.
  • Schedule and assign resources within the same screen.
  • Forecast PMs far into the future so you can preview and plan for your PM workload in advance.
  • Ability to save unlimited number of layouts regardless of number of users.

PM Forecasting

View and manage Preventive Maintenance data while visualizing your PM Forecast in an easy-to-understand Gantt. Modify individual PM Forecasted items to alleviate over/under allocation of resources before Work Orders are ever generated.
  • Edit and mass edit PM data with ease.
  • View PM Forecasted items in a Gantt view showing impacts on workforce for future timeframes.
  • Adjust forecasted items easily with drag and drop with the ability to regenerate PM forecasts.
  • Calculated impacts of PMs with multiple timeline views (day, week, month, quarter, year).

Shift Updater

Provides a simple graphical user interface that allows teams to view labor, craft, and crew calendars and modify their availability with a single click. Easily maintain and adjust calendars with maintenance and operation team schedules.
  • Display labor lists based on crew, individual, or any other custom grouping within Maximo.
  • Edit a technician's shift, calendar, supervisor, crew, and availability ratio on a user-friendly interface.
  • Quickly assess how changes in resource availability, such as vacation and training, will impact unscheduled work order jobs.
  • Simultaneously enter exceptions for multiple individuals and for multiple days or weeks.
  • Supports your Maximo custom reason codes.

Job Plan Editor

Work order scheduling tool that provides a configurable, detailed view of Maximo Job Plan. This allows teams to quickly determine where duration and timing changes would increase the accuracy of scheduling activities.
  • Update multiple job plans at one time instead of updating record by record.
  • Adjustments directly impact our Scheduler availability for daily/weekly scheduling as well as PM Forecasts.
  • Create a job plan from the work plan and make immediate modifications.
  • Powerful sorting and filtering of data.
  • Quickly and easily update job plans based on planned vs. actual work completion rates.
  • Increase your planning and scheduling accuracy by ensuring your job plans utilize accurate durations.

IIoT

The IIoT engine connects your real-time sensor data with your ERP, EAM, or CMMS and makes the data actionable, enabling Reliability Centered Maintenance (RCM) as well as predictive maintenance tactics. You control what actions to take when an event occurs within your system.
  • Integrated dashboards connect reliability and maintenance teams with asset insight.
  • Two-way/Read and write integration keeps both systems up to date and provides vital connections for advanced analytics.
  • Escalating workflows make sure you never create a duplicate work order or object in your SAP, Maximo, or Oracle system.
  • Maintenance Status indicator prevents workflows from being initiated when the asset is down for planned maintenance.
  • Templated CMMS Actions make it easy for a front-end user to manage your integration.
industrial internet of things screenshot

Prometheus Planning & Scheduling for Oracle takes an asset-centric approach to planning and scheduling. Built for Oracle maintenance management, the solution focuses on asset criticality, urgency, and preventive maintenance schedule compliance to maximize production uptime and optimize asset performance.

With seamless, real-time integration into the Oracle system, our maintenance scheduling software ensures Oracle eAM or Cloud Fusion as the single source of truth. Prometheus Planning & Scheduling leverages features like drag-and-drop, mass change, simplified assignments, and dynamic filtering to create a powerful, easy-to-use solution, increasing the rate of user adoption.

Click the headlines below to learn more:

Dashboard

Easily standardize your process and configure the user interface to only include the buttons and forms pertinent to a specific role or user.
  • Configure widgets and save defaults by user for intuitive layouts.
  • Link to queries, lists, and more in your Oracle system or 3rd party tools.
  • Launch to Oracle directly from Dashboard.
  • Create easy-to-use dashboards and workflows in a single screen that connects with Oracle in real time.
  • Interactive quick lists allow you to easily view targeted data with the ability to drill down to individual records or reports.
  • Gain graphical insight on metrics at a glance.

Scheduler

Take control of your planned work and backlog with a comprehensive planning and scheduling tool in an easy-to-use graphical format.
  • One-click scheduling, assigning, and filtering.
  • Real-time sync with Oracle.
  • Intuitive interface to handle calendar exceptions and resource/instance schedules.
  • Schedule and assign resources within the same screen.
  • Ability to save unlimited number of layouts regardless of number of users.

Shift Updater

Provides a simple graphical user interface that allows teams to view resource and instance calendars and modify their availability with a single click. Easily maintain and adjust calendars with maintenance and operation team schedules.
  • Display labor lists based on crew, individual, or any other custom grouping within Oracle.
  • Edit a technician's availability on a user-friendly interface.
  • Quickly assess how changes in resource availability, such as vacation and training, will impact unscheduled work order jobs.
  • Simultaneously enter exceptions for multiple individuals and for multiple days or weeks.

Key Benefits

As a work order and scheduling software tool, Prometheus Planning and Scheduling guides, supports, and upholds your routine, preventive, and corrective maintenance strategy. Save time, reduce costly errors, and empower your team to work together to optimize and streamline the plant maintenance lifecycle with our dynamic planning and scheduling tool.

Integration with all
solutions on the Platform

Data in this module not only integrates with an organization's system of truth but also with the other modules on the Prometheus Platform ensuring data is accessible and accurate.

Graphically view and
schedule work order data

User-friendly Gantt chart to schedule, adjust, update, and review work orders with the ability to easily drag and drop.

Intuitive user interface and experience
with modern web design

Our modern and intuitive interface means less training is required to learn a new solution.

Maximize resource utilization
and wrench time

Maximize resource utilization and wrench time to increase overall worker productivity in the field and reduce time spent on manual, repetitive tasks.

Increase schedule and
PM compliance

Reduce number of work orders moving into your preventive maintenance backlog by prioritizing schedules or resources to complete scheduled orders on time.

Real-time updates from
system of record

Accurate, real-time updates to and from an organization's system of record ensure data integrity and accuracy, cutting back on the potential for costly or hazardous mistakes.

Reduce work package
compilation and printing time

Technicians have direct access to work packages in the system which cuts down or eliminates the need for paper.

Increase schedule
alignment and adoption

Improve compliance and reduce preventive maintenance (PM) backlog and break-in work by optimizing the maintenance schedule by priority and due dates.

Reduce reactive work and
increase preventive work

Quickly prioritize assets in most need of critical repair; track and monitor equipment history to better assess frequency of preventive maintenance work for non-critical assets.

Evaluation Resources

REQUEST A DEMO

We look forward to learning about your asset management needs and opportunities, simply fill out the form below to schedule a personalized demo.
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